Consulate General in Montreal

Legalization of Documents

Legalization of Documents

 

Authentication of Canadian documents

Canada is not a member of The Hague Convention. Therefore, all Canadian documents to be validated must be authenticated through diplomatic channels.

 

To authenticate a Canadian document you must do the following:

 

1) Present or send the original document by mail to:

 

Global Affaires Canada

Legal Advisory Division

125 Sussex Drive

Ottawa, On - K1A 0G2

Ph.: 1-800-267-8376   /  613-944-4000

Fax: 613-996-9709

 

Global Affaires Canada

 

2) Present it at the Consulate General or, if sent by mail, ask the Department of Foreign Affairs, Trade and Development to send the authenticated document to:

 

Consulate General of Argentina in Montreal

2000 Peel Suite 600

Montreal, Qc

H3A 2W5

Ph.: 514-842-6582 # 221

Fax: 514-842-5797

 

Since the Department of Foreign Affairs,Trade and Development  will send the document to the Consulate General, you have to include an envelope or postage stamps and a photocopy of your ID. The Argentine Consul will authenticate the signature of the Canadian official once the consular fee per document has been paid to this Consulate, either by certified check or money order issued to the "Consulate General of Argentina" which will be annexed in a closed envelope addressed to the Consulate General of Argentina, along with the documentation forwarded to the Department of Foreign Affairs, Trade and Development of Canada. This type of check is available at any Canadian bank.

 

Note: To legalize a Canadian certified criminal record check in this Consulate General,  you must follow these steps: http://www.rcmp-grc.gc.ca/cr-cj/fing-empr2-eng.htm and then, send the document to the Department of Foreign Affairs, Trade and Development of Canada as explained above (See # 1 and # 2). 

 

Authentication of commercial documents

Commercial documents can be authenticated not only by the Department of Foreign Affairs Trade and Development - Legal Advisory Division, but by the Canadian Chamber of Commerce (Montreal and Ottawa offices):

 

     Canadian Chamber of Commerce 

     Montreal Office

     1155 University St.

     Suite 709

     Montreal, QC H3B 3A7
     Ph.: (514) 866-4334
     Fax: (514) 866-7296
     Email: info@chamber.ca   

 

     Ottawa  Headquarters
     360 Albert Street
     Suite 420
     Ottawa, ON K1R 7X7
     Ph.: (613) 238-4000
     Fax: (613) 238-7643
     Email: info@chamber.ca   

     http://www.chamber.ca/index.php/en/about-us/

 

Note: The signature of the Canadian authority should have been previously registered in the consular office by that authority. Signatures must be in original form and name and title stamped or printed under the signature. Photostat copies must be certified by the same authority that issued the original documents and must bear the proper seal.

 

III. Consular interventions - Goods re-exported to Argentina

     (Goods originating in a country other than the country of export to Argentina)

     (For example: goods of Chinese/Taiwanese origin, exported from Canada to Argentina)

 

1) Certificates of origin

 

The Canadian exporter must present an original or copy of the certificate of origin (ex. from Chine/Taiwan), issued during the last 360 days. On the back of the certificate of origin (original or copy) the Canadian exporter must sign a sworn statement indicating the following:

 

a) Full name and address of importer in Argentina.

b) Date and number of commercial invoice by which the Canadian exporter bought the original goods from an exporter in China/Taiwan.

c) Part of the shipment that is being re-exported to Argentina

 

This declaration will be legalized by our office (Please see requirements  for the legalizations of documents, above.)

 

Note: The legalized document has to be presented to the Argentine customs authorities during the following 180 days.

 

2) Commercial invoices

 

a) You must present a copy of the original commercial invoice by which the Canadian exporter purchased the goods from the country of origin. This copy will be stamped by our office and will be required by Argentine Customs (See "Visto")

b) Important: Please note that the commercial invoice accompanying the goods, must indicate the Certificate of Origin number and the description of goods must correspond with those detailed on the Certificate of Origin. This invoice does not require intervention by Consular authorities.

 

Note: This information does not aply to goods being exported to Argentina directly from their country of origin or those only in transit (the details of which must be included in the documentation of origin and transport of the goods) through third countries. Such shipments require different documentation and consular intervention depending on the product and country of origin. Please verify requirements with your importer in Argentina.